This note only applies were work is being undertaken outside the restrictions imposed by the IR35 regulations and by the 'direction supervision and control' test.
Generally ALL business related expenditure should be recorded, ie: if the expenditure would not otherwise have been incurred. There are two main points to note about this:
Tax relief
Not all business related expenditure will receive tax relief eg: entertaining clients; and also some business running costs if all invoiced work is 'inside' IR35.
Do not record
Under some circumstances expenses cannot be reclaimed eg:
- where an individual has worked or is contracted to work in the same location* for over two years
* for a location to qualify as different it must generally be at least one mile in travel distance away from the original location.